Invitation to preparatory market consultations in connection with the possible construction of storage facilities
We would like to invite you to preparatory market consultations for the preparation of a public procurement for the selection of a recognized stock keepers of emergency stocks of crude oil and petroleum products pursuant to § 25 of Act no. 343/2015 Coll. on Public procurement and on the amendment of certain laws as amended (hereinafter referred to as the "Public Procurement Act").
The Emergency Oil Stocks Agency (hereinafter referred to as the "Agency") is preparing a public procurement for the selection of recognized stock keepers of emergency stocks of crude oil and petroleum products pursuant to Act no. 218/2013 Coll. on emergency stocks of crude oil and petroleum products and on the dealing with state of oil emergency and on the amendments and supplements to certain acts (hereinafter referred to as "Act No. 218/2013 Coll.") after the termination of the currently valid contracts on the storage of crude oil or petroleum products. In order to set conditions that support fair economic competition, the Agency announces these preparatory market consultations (hereinafter also referred to as "PTK") in order to obtain information affecting the possibilities of stock keepers to provide services for maintaining emergency stocks of crude oil or petroleum products in accordance with Act no. 218/2013 Coll. during the year 2025. The aim of these PTK is to verify the reality, objectivity and adequacy of the requirements for the provision of these services for relevant economic entities (hereinafter referred to as "relevant entities").
The agency plans to implement a procurement using one of the competitive procedures according to the Public Procurement Act, which will enable the relevant economic entities to build/expand their storage capacity by the specified deadline, if they are interested. Considering the development of the economy in the Slovak Republic and the increasing consumption of petroleum products, it will most likely be necessary to increase the currently stored volumes of crude oil and petroleum products after 2025 to ensure compliance with the legal minimum limit.
The Agency expects that these facts will trigger investment activities in the field of building new storage tanks, therefore we take the opportunity of contacting you, as an entity with experience in the construction or maintenance of large-capacity tanks intended for the storage of mineral oils, with an appeal to participate in the announced consultations.
As part of the preparation of the public procurement, the Agency considers it necessary to discuss some important aspects of the construction and operation of large-capacity storage tanks intended for long-term storage of crude oil or petroleum products with entities having experience in the construction or maintenance of above-ground large-capacity storage tanks. For this reason, the Agency considers it necessary to consult the following areas:
Experiences and proposals of investors or constructors of large-capacity tanks intended for long-term storage of crude oil or petroleum products with regard to the time and financial aspects of construction and documents declaring the active construction of the tank.
Experience with the performance of general repairs of already built above-ground tanks with regard to the time and financial aspects of the repair and documents declaring the active repair of the tank.
Information that the owner of the stored stocks should be aware of in the context of the shutdown and regular maintenance of the storage tanks (e.g., the extent of the natural loss of the mass, time perspective and possible risks).
Your opinion on the determination of the criterion/criteria for evaluating bids from the point of view of your experience with construction storage facilities? (i.e. in your opinion, does the technology of the storage tank affect the quality of the stored stocks or the price of storage in the long term, or your recommendation on the technical conditions of the storage tank specifically for the storage of crude oil and specifically for the storage of petroleum products?)
Participation in PTK is voluntary and each subject can freely decide to accept or not to accept this invitation. In order to reach as many relevant subjects as possible, the Agency will also publish information on the realizing of preparatory market consultations on its website, on the Josephine system page as a communication software commonly used in public procurement processes, and in the procuring entity's profile maintained on the website of the Public Procurement Office. Due to the international nature of the public procurement being prepared (the value of the contracts exceeds the threshold values for internationally requested public procurement), the Agency will ensure the publication of a preliminary notice in the Official Journal of Public Procurement of the European Union.
Requirements for relevant entities:
With regard to the need for certain knowledge and experience of the relevant entities, which are necessary for a stimulating discussion, the Agency decided to require the relevant entities to demonstrate the following requirements:
A person directly participating in the PTK shall prove himself by a power of attorney from a person authorized to act on behalf of the relevant entity on whose behalf he is participating in the PTK. Due to the epidemiological situation, the Agency requests the participation of max. 3 persons.
Only those relevant subjects (and/or their representatives) who are aware of the legal regulation of PTK, the consequences resulting from the relevant subject's participation in PTK and agree to them (§ 25 and § 40, paragraph 7 of the Act on Public procurement) may participate in the consultations.
The contracting authority recommends that the relevant entities submit information/presentation of the relevant entity, from which it will be possible to find out what experience and knowledge the relevant entity has in the field of construction or maintenance of large-capacity storage tanks.
Rules for participation in consultations:
The decision to participate in consultations must be free and serious. The Agency has listed all the currently important information and rules for participation in the consultations in the Information Document on the Preparatory Market Consultations, which is attached to this call.
Place and time of consultations:
Consultations will take place at the Agency's headquarters on weekdays from 9:00 a.m. to 3:00 p.m. from May 10 to 21, 2021. Consultations can also be conducted via video call.
The Agency reserves the right to extend the duration of consultations or carry out consultations also in the week after May 24, 2021, in case of high interest in participation in consultations or due to the development of the epidemiological situation.
As part of expressing an interest in consultations, the relevant subject will propose to the Agency at least 3 specific dates in the specified period in which it is ready to ensure its participation in the consultations.
Expression of interest in participating in consultations:
Below, the Agency provides a direct link to the page through which the relevant entity will express its interest in participating in the consultations.
Communication during consultations:
With regard to § 20 of the Public Procurement Act, all written (correspondence) communication during the consultations will take place electronically, through the Josephine system. In this call, the Agency provides a direct link to the page through which the relevant entity confirms its participation in the consultations. All the necessary information and documents are and will be found on the mentioned link.
If necessary, it is possible to contact the contact person of the Agency mentioned at the beginning of this call, which ensures the organization of market consultations.
The goal of the tender procedure, which will follow the termination of the market consultations, is to find a stable partner to ensure the maintenance of emergency stocks of crude oil or petroleum products at a reasonable price, therefore we believe that you will accept the invitation.